Show at a glance
12-month planning timeline
- 14 months outJanuary (prior year)
Use priority points or join waitlist.
- 9 months outJune
Award builder, design demo + meeting balance.
- 6 months outSeptember
Compliance review for HCP-facing claims.
- 3 months outDecember
Production complete.
Booth budget by size
| Size | Rental | Custom |
|---|---|---|
| 10×20 | $13K–$28K+ | $32K–$62K+ |
| 20×20 | $20K–$40K+ | $52K–$95K+ |
| 20×30+ | $30K–$60K+ | $78K–$160K+ |
| 40×40+ | $70K–$135K+ | $210K–$450K+ |
Ranges are starting points. Final costs vary based on design complexity, materials, AV and lighting, hanging signs, custom millwork, storage, refurb between shows, and show-specific services like drayage, rigging, and electrical. Premium builds for flagship shows routinely exceed the high end.
For a number tied to your actual show, scope, and goals, run a free ROI audit — we'll pinpoint waste and connect you with vetted builders for real estimates.
Sizing guidance
Demo pods + private meeting rooms + theater presentations require 30×30 minimum. 20×20 supports demos + meeting space, no theater.
Logistics
OCCC West Building. Long internal walks — factor staffing breaks. Bulk product storage requires advance planning.
Choosing an execution partner
Pick builders with HIMSS-specific portfolios — they understand demo-pod density, partner co-marketing zones, and clinical privacy needs.
Related resources
Frequently asked questions
How do HIMSS priority points work?
Exhibitors earn priority points for prior-year participation, booth size, and sponsorship. Higher-priority exhibitors select space first in each subsequent year's allocation.