Logistics

Trade Show Logistics — Shipping, Drayage & I&D

Logistics is where most surprise costs live. Drayage rates, advance-warehouse deadlines, union jurisdictions, and rigging fees can add tens of thousands to a 'simple' booth. These guides demystify it.

Logistics by city

Answers

Frequently asked questions

What is drayage?

Drayage is the show contractor's charge to move your crated freight from the loading dock to your booth space and back. It's billed per 100 lbs, typically $90–$160+ per cwt, and is usually the single largest 'hidden' logistics cost.

Advance warehouse vs direct-to-show?

Advance warehouse: cheaper drayage, freight stored up to 30 days, no missed-truck risk. Direct-to-show: only viable for large freight on tight schedules, riskier, and often more expensive once overtime hits.

Can I unpack my own booth?

Depends on the city. Right-to-work venues (Las Vegas, Orlando) allow self-unpacking under specific rules; Chicago and most union cities require contracted labor for almost everything beyond hand-carry.

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