Show at a glance
12-month planning timeline
- 9 months outJanuary
Lock space and hosted-buyer program participation.
- 6 months outApril
Award builder, design meeting layout.
- 2 months outAugust
Finalize hospitality service and AV.
Booth budget by size
| Size | Rental | Custom |
|---|---|---|
| 10×20 | $11K–$24K+ | $28K–$55K+ |
| 20×20 | $18K–$36K+ | $48K–$88K+ |
| 20×30+ | $26K–$52K+ | $72K–$140K+ |
Ranges are starting points. Final costs vary based on design complexity, materials, AV and lighting, hanging signs, custom millwork, storage, refurb between shows, and show-specific services like drayage, rigging, and electrical. Premium builds for flagship shows routinely exceed the high end.
For a number tied to your actual show, scope, and goals, run a free ROI audit — we'll pinpoint waste and connect you with vetted builders for real estimates.
Sizing guidance
Count meeting tables: 20×20 fits ~6 seated meetings, 20×30 fits ~10, 30×30 fits ~14–16 with lounge space.
Logistics
Mandalay Bay loading is tighter than LVCC. Schedule early move-in slots.
Choosing an execution partner
Vet on hospitality-led portfolios — IMEX-style meeting-density booths, not demo-heavy CES-style builds.
Related resources
Frequently asked questions
How many meeting tables fit in a 20×20 IMEX booth?
Typically 6 seated 4-person meetings with adequate aisle and bag space, plus a small lounge. Design around appointment density.